Any thriving company knows that customer experience is paramount, and tools like Stonly have risen to prominence by offering innovative solutions for knowledge management and customer support. As pivotal as Stonly might be, it might not be the right fit for your company. The platform probably does not meet your needs. Diverse business needs often force organizations to look for Stonly alternatives. This article aims to explore these alternatives, shedding light on the myriad options available beyond Stonly. 

Throughout this article, we will seek to understand the pivotal role played by platforms like Stonly in revolutionizing customer interaction and self-service learning. Additionally, we will delve into key evaluation metrics for these alternatives, establishing benchmarks for what makes an effective knowledge management tool in today's market. This will include examining user experience, customization options, integration capabilities, and more. 

Our aim is to offer a comprehensive understanding of how each alternative stands in comparison to Stonly, addressing various business sizes and industry-specific needs. Additionally, we will highlight emerging trends in customer service technology and how these innovations are shaping the future of knowledge management and customer engagement. By the end of this article, you should have a clearer picture of the available options and how they can fit into your organization's strategy for delivering exceptional customer support and knowledge sharing.

Let's begin!

What is Stonly?

Stonly is a versatile platform designed to enhance customer support and knowledge management. It enables businesses to create interactive, step-by-step guides and tutorials. These guides are not just static information; they're interactive tools that can adapt to the user's specific needs and questions. Stonly stands out for its ability to make complex information easy to understand and accessible to various audiences. 

The platform is used for several purposes, including customer support, employee training, product onboarding, and more. Its key features include customization to match brand style, integration with other tools, and insightful analytics to track user engagement. Stonly is widely recognized for improving the user experience in learning and problem-solving scenarios, making it an invaluable asset for businesses focused on effective communication and knowledge sharing.

Typically, the average Stonly user is generally looking for:

  • Interactive Learning Tools: Users need tools to create engaging, interactive guides that enhance learning and understanding.
  • Customizable Content: A preference for platforms that offer customization options to match their brand's style and audience's needs.
  • Effective Customer Support Solutions: Solutions that improve customer support experiences through easy-to-follow, self-service guides.
  • User Engagement Tracking: Tools that provide insightful analytics to understand user engagement and content effectiveness.
  • Seamless Integration: A need for platforms that integrate well with other existing tools and systems they use.
  • Efficient Onboarding Processes: For businesses looking to streamline their product onboarding or employee training processes.

Key Evaluation Metrics for Customer Support Tools

When evaluating customer support tools, considering key metrics is essential to ensure they meet your business needs effectively. Here are some important metrics to consider:

  • Ease of Use: The tool should offer an intuitive interface for both support agents and customers. This includes a straightforward setup process, clear navigation, and a minimal learning curve, ensuring that agents can focus more on resolving issues rather than grappling with the software.
  • Customization: The ability to customize the tool is crucial. It should allow businesses to modify elements like templates, workflows, and customer interaction scripts to align with their specific branding and operational methodologies. This personalization helps in maintaining brand consistency across all customer interactions.
  • Integration with Other Systems: Seamless integration with existing business systems (like CRM software, email platforms, and other data management tools) is key. This ensures that customer support tools work in harmony with other business processes, providing a unified approach to customer relationship management and data handling.
  • Scalability: As businesses grow, their customer support tools should be able to scale accordingly. This means the tool should efficiently handle an increased volume of customer queries and support a larger number of agents without compromising on performance or user experience.
  • Analytics and Reporting: Robust analytics and reporting features are essential for monitoring the effectiveness of customer support efforts. The tool should provide insights into key metrics like response times, resolution rates, customer satisfaction scores, and agent performance. This data helps in making informed decisions to improve support strategies and customer service quality.

These are the main metrics to consider when evaluating customer support tools. However, it's important to remember that the ideal tool for your business might also depend on other specific needs and contexts. Different industries and customer bases may require additional features or priorities, so it's essential to assess these tools in the broader context of your unique business environment and goals.

Where Stony Falls Short as a Customer Support Tool

While Stonly stands as a notable tool in customer support and knowledge management, certain aspects may limit its effectiveness for some users and businesses. The interface, often the first point of contact for users, has been noted for its occasional lack of intuitiveness. This can pose a challenge, especially for those new to the platform or less tech-savvy, potentially affecting the ease of creating and navigating interactive guides. Generally, users have found some challenges including:

  1. User Interface Challenges: Some users find Stonly's interface less intuitive, which can impact the ease of creating and navigating guides. This could be a barrier, especially for new users or those with limited tech experience.
  2. Customization Limitations: Stonly may offer fewer options for customization. This could be a disadvantage for businesses looking to tailor the tool extensively to match their branding or specific user engagement strategies.
  3. Language and Content Management Limitations: The platform lacks certain features like mass import of translations or mass duplication of widgets. This can make the setup process time-consuming, especially for businesses that handle multiple languages or require extensive content replication.

These factors collectively suggest that while Stonly is a robust tool in many respects, it may not completely align with the needs of all businesses, especially those requiring high customization, intuitive interfaces, and efficient multilingual support.

Top Stonly Alternatives for Knowledge Management and Customer Support

Recognizing the areas where Stonly may not fully meet every organization's needs, let's explore the top alternatives for improved knowledge management and customer support. This comparison will provide valuable insights for businesses seeking tools that align more closely with their specific goals and customer engagement strategies.

1. Helpjuice


Helpjuice is specifically tailored for knowledge base management, focusing on creating, organizing, and enhancing knowledge bases. It's well-regarded for its ability to centralize and efficiently manage a company's informational resources. Helpjuice is acclaimed for its highly customizable nature, allowing businesses to tailor their knowledge bases to specific branding and operational needs. 

Its user-friendly interface streamlines the process of creating and updating knowledge content, making it accessible for users of all technical levels. Moreover, Helpjuice's powerful search functionality enhances user experience by enabling quick and efficient access to relevant information. 

These features, combined with robust content management tools and analytics, make Helpjuice an optimal choice for organizations focused on centralized, efficient knowledge management.

Pricing: Starter $120 monthly, Run-Up $200 monthly, Premium Limited $289 monthly, and an Enterprise plan.

Key Features

  1. Advanced Customization: Helpjuice stands out for its deep customization capabilities. Users can tailor their knowledge bases extensively to align with their brand’s look and feel, which is a significant advantage for maintaining brand consistency.
  2. Intuitive User Interface: The platform is designed with a user-friendly interface, making it easy for both creators and users to navigate. This ease of use is a key factor in the quick adoption and efficient management of the knowledge base.
  3. Efficient Content Management: Helpjuice provides robust tools for creating, editing, and organizing content. Its content management system is streamlined to handle a wide range of documentation needs, from simple FAQs to comprehensive guides.
  4. Powerful Search Functionality: The platform offers advanced search capabilities, making it easy for users to find the information they need quickly. This feature enhances user experience and reduces the time spent searching for relevant content.
  5. Analytics and Reporting: Helpjuice includes analytics tools that offer insights into how users interact with the knowledge base. This data is crucial for understanding content effectiveness and identifying areas for improvement.

User Reviews and Feedback

Users of Helpjuice have highlighted several key strengths: its quick response time and meeting criteria efficiently, powerful search capabilities comparable to Google, ease of navigation and use, extensive customization options, excellent support, the ability to have multiple knowledge bases for different audiences, and seamless integration with systems like Salesforce. These features collectively contribute to its effectiveness in both internal knowledge management and external customer service. 

2. Zendesk


Zendesk is a knowledge management and customer support solution known for its seamless integration with Zendesk's customer service software. It offers a comprehensive suite of tools for creating and managing effective self-service knowledge bases and support platforms.

Pricing: Zendesk has per-agent pricing starting at $55 per month all the way to $115.

Key Features

  • Robust Integration with Zendesk Support: It offers seamless integration with Zendesk Support, creating a unified platform for customer queries and knowledge management.
  • AI-Powered Self-Service: Leveraging AI, Zendesk provides smart self-service options, improving user experience and efficiency.
  • Content Creation and Management: Offers tools for creating, organizing, and optimizing knowledge base content, ensuring that information is always up-to-date and relevant.
  • Advanced Search Functionality: Features a powerful search tool that helps customers quickly find the information they need.
  • Customization and Branding: Allows customization of the knowledge base to align with brand identity, although it may not be as extensive as some other platforms like Helpjuice.

User Reviews and Feedback

Users appreciate Zendesk Support Suite for its user-friendly interface, customizable ticket views, and the ability to integrate with third-party apps like Zapier and Monday. The platform is also commended for offering live chat options and comprehensive ticketing system functionalities, including automations, articles, and bots. 

3. Freshdesk


Freshdesk is a versatile customer support software that includes a robust knowledge management system. It's designed to streamline customer service processes and enhance the efficiency of support teams.

Pricing: Freshdesk has a free plan and paid plans starting at $15 per agent per month.

Key Features

  • Multi-Channel Support: Freshdesk excels in offering support across various channels like email, chat, phone, and social media.
  • Intuitive Knowledge Base: The platform provides tools for creating and managing an easy-to-use knowledge base that helps reduce ticket volume.
  • Automation and Ticketing: Features robust ticketing and automation capabilities, streamlining the process of handling customer inquiries.
  • Analytics and Reporting: Offers detailed analytics and reporting tools, helping businesses track and improve their support performance.
  • Customization: While offering some degree of customization, it may not be as extensive as platforms dedicated solely to knowledge base management.

User Reviews and Feedback

Users of Freshdesk have praised its user-friendliness, intuitive and sleek interface, and ease of navigation. They appreciate the seamless integration of powerful features and the simplicity of the platform. Freshdesk is valued for its ability to manage tickets, organize customer interactions, and provide real-time team collaboration. 

4. Zoho Desk


Zoho Desk is a cloud-based customer service software known for its comprehensive support tools and integration with the broader Zoho ecosystem. It's designed to enhance customer service efficiency and streamline communication.

Pricing: Standard $12 per month, Professional $20 per month, and Enterprise $35 per month.

Key Features

  • Multi-Channel Support: Offers strong multi-channel support capabilities, integrating email, social media, live chat, and phone.
  • AI-Powered Assistance: Features AI tools like Zia, which provide automated responses and support ticket analysis.
  • Extensive Customization: Allows significant customization in terms of workflows, ticket management, and interface design.
  • Robust Integration: Integrates well with other Zoho products and various third-party applications.
  • Advanced Reporting and Analytics: Provides comprehensive reporting tools for detailed insights into support operations and customer satisfaction.

User Reviews and Feedback

Zoho Desk is generally well-regarded for its integration capabilities and extensive feature set, especially in terms of customization and AI assistance.

5. Intercom


Intercom is a customer communication platform known for its conversational approach. It combines the functionalities of customer support, marketing, and sales to facilitate real-time chat and messaging-based interactions.

Pricing: Intercom offers a special program for eligible startups, which includes 10 seats, access to advanced features, and the Early Stage Academy, all for a monthly rate of $65.

Key Features

  • Real-Time Messaging: Focuses on real-time customer interaction through chat and messaging, enhancing immediate engagement.
  • Customizable Chatbots: Offers powerful chatbot functionalities that can be customized for automated customer support and lead generation.
  • Integration Capabilities: Provides strong integration options with other tools and platforms, enhancing its utility in a diverse tech ecosystem.
  • User Segmentation and Targeting: Advanced tools for user segmentation and targeted communication, useful for personalized marketing and support.
  • Analytics and Reporting: Detailed analytics and reporting tools to track customer interactions and measure the effectiveness of communication strategies.

User Reviews and Feedback

Intercom is often praised for its user-friendly interface and effective real-time communication capabilities. However, some users mention the pricing can be on the higher side, especially for smaller businesses.

6. Document360


Document360 is a knowledge base software that specializes in creating, managing, and publishing self-service knowledge bases. It's designed for teams to collaborate effectively and provide comprehensive documentation to end users.

Pricing: Document360 has a free plan and other plans culminating at $599 per project/month for Enterprise.

Key Features

  • Collaborative Content Creation: Facilitates team collaboration in content creation and editing, with version control and rollback features.
  • User-Friendly Interface: Known for its clean and intuitive user interface, simplifying the process of knowledge base management.
  • SEO and Analytics: Offers built-in SEO features and detailed analytics to track user engagement and content effectiveness.
  • Category Manager: Includes a category manager for easy organization and structuring of content.
  • Integration Capabilities: Provides integration options with popular tools and platforms for seamless workflow.

User Reviews and Feedback

Document360 is generally well-received for its focused approach to knowledge base management and collaborative features, making it a preferred choice for technical documentation.

7. ProProfs Knowledge Base


ProProfs Knowledge Base is an online documentation software designed to help businesses create a comprehensive and easy-to-use knowledge base, FAQs, or help docs.

Pricing: ProProfs Knowledge Base has a free plan and other plans culminating at $49 per author per month for Enterprise.

Key Features

  • Simple and Intuitive Editor: Known for its user-friendly content editor, making it easy to create and update knowledge base articles.
  • Customizable Templates: Provides a range of customizable templates to quickly set up a professional-looking knowledge base.
  • Branding Options: Allows businesses to customize their knowledge base to match their brand's look and feel.
  • Analytics and Reports: Offers robust analytics to track user engagement and understand the effectiveness of the knowledge base.
  • Integration with Other Tools: Supports integration with other business tools, enhancing its utility in a variety of setups.

User Reviews and Feedback

Users often appreciate ProProfs Knowledge Base for its ease of use, customization options, and comprehensive features, making it a versatile choice for many businesses.

8. Guru


Guru is a collaborative knowledge management tool designed to centralize company information and make it easily accessible for team members. It focuses on providing real-time knowledge and collaborative features to streamline information flow within organizations.

Pricing: Guru has a free plan, a $10 per user/month plan, and a custom Enterprise plan.

Key Features

  • Real-Time Collaboration: Enables teams to collaborate on documents in real-time, ensuring information is always current and accurate. 
  • AI Suggest Feature: Utilizes AI to suggest relevant information and resources based on the context of work.
  • Browser Extension and Integrations: Offers a browser extension and integrations with popular tools, allowing quick access to information without leaving the workflow.
  • Verification Process: Includes a verification feature to ensure that the information shared is accurate and up-to-date.
  • Analytics: Provides analytics to track usage and identify knowledge gaps within the team.

User Reviews and Feedback

Guru is highly rated for its collaboration features and ease of integrating knowledge into daily workflows, though pricing may be a consideration for smaller businesses.

9. ServiceNow Knowledge Management


ServiceNow Knowledge Management is part of the ServiceNow platform, designed to streamline the flow and accessibility of information within organizations. It is particularly focused on IT services and enterprise-level knowledge management.

Pricing: ServiceNow Knowledge Management is available upon request.

Key Features

  • Integrated IT Service Management: Strongly integrated with IT service management, making it ideal for IT-focused organizations.
  • Knowledge Base Creation and Management: Provides tools for creating and managing a comprehensive knowledge base.
  • Workflow Automation: Includes features for automating knowledge management workflows, improving efficiency.
  • Analytics and Reporting: Offers analytics to track usage and effectiveness of the knowledge content.
  • Customization and Scalability: Customizable and scalable to suit the needs of large enterprises.

User Reviews and Feedback

Generally receives positive feedback for its integration with IT services and workflow automation, though it might be complex for smaller businesses or non-IT-centric organizations.


To sum up, while Stonly has established itself as a robust tool for interactive guides and customer support, the diverse needs of businesses mean that exploring alternatives is essential. Each alternative, from Helpjuice's deep customization to ServiceNow's IT-focused knowledge management, offers unique features. Organizations must consider factors like ease of use, customization, integration capabilities, and pricing to find the right fit. 

Ultimately, the choice depends on specific business requirements, industry demands, and the desired balance between customer support efficiency and knowledge management effectiveness. This exploration highlights the wealth of options available, ensuring that you can make an informed decision to enhance your organization's customer service and knowledge dissemination strategies.

We welcome you to explore the capabilities of Helpjuice for your business with a 14-day free trial and see how it enhances your knowledge management and customer support.